Academic Partnership Coordinator
Provides administrative support for establishing institutional-level academic partnerships, especially with domestic scientific research universities related to the J-PEAKS initiative.
The position
This position provides administrative support for establishing institutional-level academic partnership, especially with domestic scientific research universities, including those related to the J-PEAKS initiative. The role supports effective communication and collaboration with internal sections, academic institutions, government agencies, and other stakeholders in Japan.
This position is funded by the J-PEAKS Grant, which was approved by the Japan Society for the Promotion of Science (JSPS).
About OIST
The Okinawa Institute of Science and Technology Graduate University was established in 2011 to contribute to the development of science and technology worldwide and to serve as a hub of innovation in Okinawa. OIST is a dynamic new graduate university of science and technology in Okinawa Prefecture, Japan which offers a 5-year PhD program and brings together outstanding researchers from across the country and across disciplines to conduct cutting-edge scientific research.
The university is located on 85 hectares of protected forestland overlooking a beautiful shoreline and coral reefs. The campus is striking architecturally, and the facilities are outstanding. To facilitate multidisciplinary research, there are no academic departments. Outstanding resources and equipment are provided and managed to encourage easy access and collaboration.
English is the official language of the University, and the university research community is fully international, with more than 50 countries represented. OIST is rapidly gaining recognition in the worldwide academic community as a model for excellence in education and research, and our unwavering commitment to scientific and technological innovation is dedicated to generating progress that will fuel Okinawa's economic growth.
Responsibilities
- Maintain records of academic partnerships and external institutional engagement.
- Communicate and coordinate with related divisions regarding academic partnership with other institutions.
- Support the preparation, review, and Japanese-English translation of institutional and government-related documents.
- Support J-PEAKS activities, including coordination, documentation, reporting, and stakeholder communication.
- Coordination of meeting schedules, preparation of agendas and materials, and preparation and management of meeting minutes.
- Prepare periodic and ad hoc reports concerning institutional-level collaborative activities and other section activities (for internal/external reporting as well as for publication).
- Assist with the execution of an operating budget for section activities.
- Other related tasks, as assigned.
Application Documents
Curriculum vitae in English and Japanese required.
Cover letter in English and Japanese required.
Requirements
Required Qualifications
- Minimum of five (5) years of administrative experience
- Strong skills in Microsoft 365 applications (WORD, PowerPoint, Excel, etc.) and familiarity with social media platforms
- Experience in filing and document management
- Excellent formal communication skills, both verbal and written, in English and Japanese
- Ability to work independently with minimal supervision and collaboratively within a team environment.
- Flexibility and adaptability to meet the demands of the role.
Preferred Qualifications
- Experience studying abroad or working in an international environment
- Experience working in an academic environment such as a university
- Budget management, review, and execution experience.
Benefits
Benefits & Resources:
- Relocation, housing and commuting allowances
- Annual paid leave and summer holidays
- Health insurance (Private School Mutual Aid)
- Welfare pension insurance (kousei-nenkin)
- Worker's accident compensation insurance (roudousha-saigai-hoshou-hoken)
- Access to Child Development Center
- Access to Schooling Options
- Language Education Resource Center (Daily Life Support in Okinawa)
- Remote Work System
- Disability Support
- LGBTQ+ Inclusion & Support Resources
Additional Info
Job Details
- Employment Type: Full-Time, fixed term appointment for 2 years (initial 6-month probationary period).
- Category: Administration
- Location: Onna
- Working Hours: Scheduled working hours: 9:00 – 17:30 (Rest period: 12:00 – 13:00). Flextime (core time 10:00-15:00), 7.5hrs per day.
- Holidays: Saturday, Sunday, National holidays, and Year-end and New Year holidays (Dec. 29 – Jan. 3).
- Leave: Annual Paid Holidays, Summer Leave, Sick Leave, and Special Leave.
Funding & Organization
This position is funded by the J-PEAKS Grant, which was approved by the Japan Society for the Promotion of Science (JSPS).
Disclaimer
OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff. Information provided by applicants or references will be kept confidential in accordance to the OIST Privacy Policy; documents will not be returned.
Contact Information
If you have any questions, please contact [email protected].
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