Foreign Service Office Management Specialist (FS 9017) at Department of State - Agency Wide | Jobs.InOkinawa

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Foreign Service Office Management Specialist (FS 9017)

Department of State - Agency Wide 📍 Multiple Locations Posted Apr 27, 2026

⚠ Stale 🔐 Top Secret SOFA $60K – $88K

Foreign Service Office Management Specialists provide operational, administrative, and executive support at U.S. embassies and consulates worldwide.

Foreign Service Office Management Specialists (OMS) are U.S. diplomats who serve in essential mission staff and support roles at embassies, consulates and domestic offices worldwide. They provide a broad spectrum of operational, administrative, technical, and executive staffing support services that are critical to the efficiency and effectiveness of the Department. The responsibilities of an OMS vary based on the size and needs of the post, as well as the specific assignment. As OMSs gain experience and advance in their careers, their scope of work expands, and they become eligible for positions with greater responsibility. The position requires strong administrative, operational, and technical skills; excellent interpersonal abilities; adaptability to fast-paced and challenging environments; a strong command of English, and proficiency with standard office software and social media platforms.

The following list outlines typical entry-level OMS duties. This list is not exhaustive or ranked by priority:

General Office Support:

Implements knowledge and records management policies.
Develops and updates administrative and operational procedures.
Supervises staff, depending on the assignment.
Oversees office budgets, including vouchers, travel expenses, and petty cash.
Facilitates visitor access to the office.
Manages inventory and orders office supplies.
Maintains and certifies employee attendance records.
Coordinates office responses to Department and Congressional requests.

Preparing Written Materials:

Reviews, drafts, and edits diplomatic correspondence and documents.
Facilitates document clearances as required.
Prepares presentations, reports, and other written materials.
Communicates on behalf of principals to internal and external stakeholders, including senior officials.

Supporting Department Personnel and Principals:

Manages calendars and schedules, arranges meetings, conferences, and VIP visits.
Makes travel arrangements and processes related expense vouchers.
Facilitates connections between key stakeholders and external officials, both virtually and in-person.
Attends meetings, takes notes, and drafts meeting summaries or other documents.
Trains incoming staff on administrative and operational procedures.
Conducts special projects and participates in embassy and Department committees.

Organizing and Supporting Official Events:

Plans, organizes, and supports special official events and functions of all sizes.
Manages visitors' access for events.
Ensures adherence to protocol requirements and local customs.

Advancing Technology and Innovation:

Leads or supports change management and innovation initiatives.
Provides first-line IT support, including troubleshooting hardware and software issues.
Supports virtual communications, social media, AI platforms, Microsoft Office applications, and Department-specific programs.
Educates staff on new technologies and digital tools.

Integrating with Local Culture:

Utilizes foreign language skills to accomplish tasks.
Attends and hosts representational events.
Liaises with host country personnel and other interlocutors.
Builds and maintains official contacts with governmental and non-governmental organizations.
Participates in local outreach activities.

Note: Foreign Service personnel may be required to perform duties outside of normal business hours to meet mission needs, support official visits, or participate in after-hours duty rotations. Compensation for additional hours worked will vary based on individual work schedules.

Requirements

Required Qualifications

Be a U.S. citizen and accept assignments based on the needs of the Foreign Service.
Be able to obtain a Top Secret Security Clearance.
Be able to meet the minimum medical qualification standard.
Be able to obtain a favorable Suitability Review Panel determination.
Be at least 20 years old to apply, at least 21 years old to be appointed.
Be appointed prior to age 60 (preference eligible veterans excepted).
At the time of application, candidate must possess:
- A high school diploma or equivalent and three years of specialized experience in the last 10 years; OR
- An associate's degree and two years of specialized experience in the last 10 years; OR
- A bachelor's or higher degree in any major and one year of specialized experience in the last 10 years.

Preferred Qualifications

Specialized experience must be progressively responsible, directly support office or programmatic objectives, and consist of at least 60% administrative duties in each relevant position.
Examples of specialized experience include managing schedules, arranging travel, planning events, developing administrative procedures, providing IT support, and preparing documents.
Strong interpersonal, communication, cross-cultural, and organizational skills.
Proficiency with Microsoft Office Suite and other digital tools.

Benefits

Health and medical coverage
Federal retirement benefits
Paid leave
Overseas benefits include tax-free housing and tax-free education allowance for dependent children between K-12 overseas
Unrivaled opportunity to see the world and experience different cultures

Health insuranceFederal retirementPaid leaveTax-free housingEducation allowanceGlobal travel

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Additional Info

Locations

Montevideo, Uruguay
Toshkent, Uzbekistan
Vatican City, Vatican City
Caracas, Venezuela
Hanoi, Vietnam
Ho Chi Minh City, Vietnam
San'A, Yemen
Lusaka, Zambia
Harare, Zimbabwe
Kabul, Afghanistan
Tirane, Albania
Algiers, Algeria
Luanda, Angola
Buenos Aires, Argentina
Yerevan, Armenia
Canberra, Australia
Melbourne, Australia
Perth, Australia
Sydney, Australia
Vienna, Austria
Baku, Azerbaijan
Nassau, Bahamas
Manama, Bahrain
Dhaka, Bangladesh
Bridgetown, Barbados
Minsk, Belarus
Brussels, Belgium
Belmopan, Belize
Cotonou, Benin
Hamilton, Bermuda
La Paz, Bolivia
Banja Luka, Bosnia and Herzegovina
Mostar, Bosnia and Herzegovina
Sarajevo, Bosnia and Herzegovina
Gaborone, Botswana
Brasilia, Brazil
Recife, Pernambuco, Brazil
Rio De Janeiro, Brazil
Sao Paulo, Brazil
Bandar Seri Begawan, Brunei
Sofia, Bulgaria
Ouagadougou, Burkina Faso
Rangoon, Burma
Bujumbura, Burundi
Phnom Penh, Cambodia
Douala, Cameroon
Yaounde, Cameroon
Calgary, Canada
Halifax, Canada
Montreal, Canada
Ottawa, Canada
Quebec, Canada
Toronto, Canada
Vancouver, Canada
Winnipeg, Canada
Praia, Cape Verde
Bangui, Central African Republic
Ndjamena, Chad
Santiago, Chile
Beijing, China
Chengdu, China
Guangzhou, China
Shanghai, China
Shenyang, China
Wuhan, China
Bogota, Colombia
Cartagena, Colombia
Brazzaville, Congo
Kinshasa, Congo (DRC)
San Jose, Costa Rica
Abidjan, Cote D'Ivoire
Zagreb, Croatia
Havana, Cuba
Nicosia, Cyprus
Prague, Czech Republic
Damascus, Syria
Copenhagen, Denmark
Ali Sabih, Djibouti
Djibouti, Djibouti
Santo Domingo, Dominican Republic
Dili, Timor-Leste
Guayaquil, Ecuador
Quito, Ecuador
Alexandria, Egypt
Cairo, Egypt
San Salvador, El Salvador
Malabo, Equatorial Guinea
Asmara, Eritrea
Tallinn, Estonia
Addis Ababa, Ethiopia
Suva, Viti Levu, Fiji
Helsinki, Finland
Bordeaux, France
Lyon, France
Marseille, France
Paris, France
Rennes, France
Strasbourg, France
Toulouse, France
Libreville, Gabon
Banjul, Gambia, The
Tbilisi, Republic of Georgia
Berlin, Germany
Dusseldorf, Germany
Frankfurt, Germany
Hamburg, Germany
Leipzig, Germany
Munich, Germany
Accra, Ghana
Athens, Greece
Thessaloniki, Greece
Saint Georges, Grenada
Guatemala City, Guatemala
Conakry, Guinea
Georgetown, Guyana
Port-Au-Prince, Haiti
Tegucigalpa, Honduras
Hong Kong, Hong Kong
Budapest, Hungary
Reykjavik, Iceland
Calcutta, India
Chennai, India
Hyderabad, India
Mumbai, India
New Delhi, India
Jakarta, Java, Indonesia
Medan, Sumatra, Indonesia
Surabaya, Indonesia
Baghdad, Iraq
Kirkuk, Iraq
Dublin, Ireland
Jerusalem, Israel
Tel Aviv, Israel
Florence, Italy
Milan, Italy
Naples, Italy
Rome, Italy
Kingston, Jamaica
Fukuoka, Japan
Nagoya, Japan
Naha, Okinawa, Japan
Osaka, Japan
Sapporo, Japan
Tokyo, Japan
Amman, Jordan
Almaty, Kazakhstan
Astana, Kazakhstan
Nairobi, Kenya
Seoul, South Korea
Pristina, Kosovo
Kuwait City, Kuwait
Bishkek, Kyrgyzstan
Vientiane, Laos
Riga, Latvia
Beirut, Lebanon
Maseru, Lesotho
Monrovia, Liberia
Tripoli, Libya
Vilnius, Lithuania
Luxembourg, Luxembourg
Skopje, North Macedonia
Antananarivo, Madagascar
Lilongwe, Malawi
Kuala Lumpur, Malaysia
Bamako, Mali
Valletta, Malta
Majuro Atoll, Marshall Islands
Nouakchott, Mauritania
Port Louis, Mauritius
Ciudad Juarez, Mexico
Guadalajara, Mexico
Hermosillo, Mexico
Matamoros, Mexico
Merida, Mexico
Mexico City, Mexico
Monterrey, Mexico
Nogales, Mexico
Nuevo Laredo, Mexico
Tijuana, Mexico
Kolonia, Micronesia (FSM)
Chisinau, Moldova
Ulaanbaatar, Mongolia
Podgorica, Montenegro
Casablanca, Morocco
Rabat, Morocco
Maputo, Mozambique
Windhoek, Namibia
Kathmandu, Nepal
Amsterdam, Netherlands
The Hague, Netherlands
Curacao, Netherlands Antilles
Auckland, New Zealand
Wellington, New Zealand
Managua, Nicaragua
Niamey, Niger
Abuja, Nigeria
Lagos, Nigeria
Oslo, Norway
Muscat, Oman
Islamabad, Pakistan
Karachi, Pakistan
Lahore, Pakistan
Peshawar, Pakistan
Koror, Caroline Island, Palau
Panama City, Panama
Port Moresby, Papua New Guinea
Asuncion, Paraguay
Lima, Peru
Manila, Philippines
Krakow, Poland
Warsaw, Poland
Lisbon, Portugal
Ponta Delgada, Portugal
Doha, Qatar
Bucharest, Romania
Moscow, Russia
Saint Petersburg, Russia
Vladivostok, Russia
Yekaterinburg, Russia
Kigali, Rwanda
Apia, Samoa
Singapore, Singapore
Dhahran, Saudi Arabia
Riyadh, Saudi Arabia
Dakar, Senegal
Freetown, Sierra Leone
Bratislava, Slovakia
Ljubljana, Slovenia
Muqdisho, Somalia
Capetown, South Africa
Durban, South Africa
Johannesburg, South Africa
Pretoria, South Africa
Barcelona, Spain
Madrid, Spain
Colombo, Sri Lanka
Juba, Sudan
Khartoum, Sudan
Paramaribo, Suriname
Mbabane, Eswatini
Stockholm, Sweden
Geneva, Switzerland
Dushanbe, Tajikistan
Dar Es Salaam, Tanzania
Bangkok, Thailand
Chiang Mai, Thailand
Lome, Togo
Port of Spain, Trinidad and Tobago
Tunis, Tunisia
Adana, Turkey
Ankara, Turkey
Gaziantep, Turkey
Istanbul, Turkey
Asqabat, Turkmenistan
Kampala, Uganda
Kiev, Ukraine
Abu Dhabi, United Arab Emirates
Dubai, United Arab Emirates
Belfast, United Kingdom
Edinburgh, United Kingdom
London, United Kingdom
District of Columbia, District of Columbia
Fort Lauderdale, Florida
New York, New York
Belgrade, Serbia

Who May Apply

U.S. citizens

Conditions of Employment

Employment Eligibility Verification Program (E-Verify) required.
Must be able to obtain a Top Secret Security Clearance.
Must meet medical qualification standard.
Must obtain favorable Suitability Review Panel determination.
Must be at least 20 years old to apply, 21 to be appointed.
Must be appointed prior to age 60 (preference eligible veterans excepted).
Drug test required.
Relocation expenses authorized.
Travel required: 25% or less.

Series/Grade

FP-06

Agency/Organization

Department of State - Agency Wide

Application Instructions

Apply via Pearson VUE at https://gov.pearsonvue.com/omst.html. Do not apply through USAJobs. Complete online application and register for the Office Management Specialist Test (OMST).